In the following sections, we provide you with an overview as how we guarantee protection of personal data and which sort of data and for what purpose it is collected.
We collect your personal data on our website in two ways: (1) indirectly (for example through the technology of our website) and (2) directly (if for example you apply for a newsletter).
We analyse your indirectly collected data (e.g. IP and browser information), so that we can assess how well our website is functioning. In this way, we can continuously improve the site, adjust it to better suit your needs and to increase user friendliness. We use the directly collected data (e.g. name, email address), in order to provide the information or services which you have requested or to process your online applications. More information about this can be found further on in this data protection declaration.
Data which we no longer require is immediately erased provided there is no legal obligation to retain it.
We observe the principles of assigned data use and collect, process and store your personal data only for the purposes of which we have informed you. There is no disclosure of your personal data to third parties or to an allied company without your express consent unless this is not needed to provide the services or to perform the contract. Disclosure to third parties or to allied companies, is assured by guarantee pursuant to Art. 46 DSGVO. In addition, any disclosure to state institutions and authorities entitled to information is only made within the framework of the statutory disclosure duties or when we are bound by a legal ruling to provide information.
Within our company, we take internal data protection very seriously. Our employees and companies commissioned by us to provide services are contractually bound to secrecy and to observe the statutory data protection regulations.
Without the permission of parents or custodian, children may not provide us with any personal data. We advise all parents and custodians to instruct their children about the safe and responsible treatment of personal data in internet. We will not knowingly collect personal data from children or use it in any manner or disclose it to third parties.
Indirect Data Collection
To remove faults, non-personal usage data, such as browser type/ -version, the operating system being used, referrer URL, time and date of the server request as well the IP address for setting up standard logfiles is stored.
Because the collected data is made anonymously, it is not possible to draw any conclusions about the persons involved. The legal basis for the data collection is for the purposes of the legitimate interests (Art. 6 para. 1 (f) DSGVO). Legitimate interest is to continually improve the website namics.com, for the reasons of data protection and to ensure the stability and the operational safety of our website for which the collection of statistical data is vital.
Data is erased as soon as it is no longer required to carry out the purpose for which it was collected.
The collection of data to set up the website and the storage of data in log files is vital for the website operation. The user therefore cannot raise any objection to this.
Direct Data Collection
So that we can provide you with our services, we require, where applicable, additional personal data. This applies for our newsletters (Newsflash, HR Newsletter), online-applications as well as additional services (e.g. delivery of a study). Legal basis for the data processing is Art. 6 para. 1 (a) DSGVO.
When you have registered for our services, we collect and store the personal data for which you have given consent, basically only to the extent that it is needed to perform the services. We apply suitable security measures and up to date technology to our infrastructure in order to protect your data. Should storage of personal data exceed the performance of our services, you must give explicit consent to the storage (Art. 6 para.1 (a) DSGVO).
Our website uses Google Analytics, a web analysis service of Google Inc.. Google Analytics supports us in evaluating our website usage, enabling us to make constant improvements. For this Google Analytics uses so called „Cookies“.
This involves text data which is stored on your computer allowing us to analyse your website usage. For example, information about the operating system, browser, your IP address, the websites visited by you (referrer URL) and dates and time of your visit to our website is collected.
The information about our website usage generated by this text data is transferred to a Google server in USA and stored there. Your IP address will however be truncated beforehand. Following our assignment, Google uses this information to evaluate the usage of our website and provides reports about our website activity. We have entered into a data processing agreement with Google.
You have the possibility of preventing Google Analytics using your data if you download a browser add-on intended to this purpose.
You can find further information about data protection direct from Google.
To enable appropriate and up to date internet distribution of our content, we integrate social networks and other internet services into our online offer. Therefore, on some pages we have integrated so called social plugins as for example from Facebook, Google+, Twitter, Xing, LinkedIn and Instagram. These are supplied direct by the individual network providers. You can recognise these plugins by the corresponding logos of the individual network provider.
By starting the social plugin, your IP address is notified to those who prepare the plugin.
You can find details as to how the social plug in providers handle your personal data in the respective data protection policy statements:
If you want to receive the newsletter which we offer, we require a valid email address from you, as well as your name, which enables us to check that you are the owner of the given email address or that the owner consents to the receipt of the newsletter.
The legal basis for collecting this data is your consent (Art. 6 para.1(a) DSGVO).
At any time, you can withdraw your consent to the storage of data as well its use for sending the newsletter. In every newsletter you will find an unsubscribe link whereby, with one click, you can withdraw your subscription. Until your unsubscribe, we store this data so that we can provide the services requested by you.
We offer two different newsletters. Firstly, the Newsflash, which gives information about current events, blog contributions and business news. You can register for this newsletter on our website. Before sending you the regular newsletters, you must send us an email confirming the submitted registration.
The other newsletter is our HR Newsletter. This informs you several times per year of job openings, employee and other insider information. You can register for this newsletter on our website or at our numerous trade fairs. Before sending you the regular newsletters, you must send us an email confirming the submitted registration.
Apart from these newsletters you can also use our website to apply for our client events, make appointments as well as download studies und whitepapers. There is a separate form for each action in which you must provide the obligatory required data for the transaction and your consent in accordance with Art. 6 para.1 (a) DSGVO. This data is also stored for purposes of evaluation.
Data will be erased as soon as it is no longer required to carry out the purpose for which it was collected.
We willingly accept your application on our website for our posted job vacancies or when submitted on your own initiative. For this purpose, we require various sorts of personal data which we store on our internal applicant databank with your explicit consent until your withdrawal. If no appointment is agreed, we erase your application data within six months of its receipt unless you expressly agree to continued storage of data in our talent pool. The legal basis for data collection in this case is provided for in Art. 6 para. 1 (b) DSGVO.
If you send us an email, your email address will only be used for correspondence with you.
In any other case you will be explicitly notified, and your consent obtained.
We set out here which rights you have in connection with your personal data. Please be aware that data protection regulations and data handling directions e.g. by Google can change all the time. It is therefore advisable and requisite to keep up to date about the changes in legal requirements and the practice of the business e.g. Google.
Without giving reasons, you can get information at any time about data stored with us.
Your request for information may relate to the following information:
(1) the reasons why your personal data is being processed;
(2) the categories of personal data which are being processed;
(3) the recipient or category of recipients to whom the personal data has been or will be disclosed;
(4) the planned length of time for storing your personal data, if exact information is not possible for this, criteria to determine the storage time;
(5) the existence of a legal right to rectify or erase your personal data, a right to restrict its processing by the responsible controller or a right of objection to its processing;
(6) the existence of a right of appeal to a regulatory body;
(7) all available information about the source of the data if the personal data was not collected from you;
(8) the existence of automated decision making including profiling under Art. 22 para.1 and 4 DSGVO and – at least in these cases – meaningful information about the logic involved as to the extent and the intended impact on you of such processing.
You can at any time rectify or complete data collected by us if your processed data is incorrect or incomplete.
Under the following conditions you may set restrictions on the processing of your personal data:
(1) if you challenge the accuracy of your personal data, for a period of time which allows us to check the accuracy of the personal data;
(2) the processing is wrong, and you refuse the erasure of the personal data and instead demand restriction on the use of the personal data;
(3) we no longer require the personal data for processing purposes, but you require it to assert, carry out or defend a legal claim;
(4) if you have made an objection to processing under Art. 21 para. 1 DSGVO and have not yet established whether our grounds of justification outweigh yours.
Where the processing of your personal data has been restricted, this data – apart from its storage – may only be processed with your consent or in order to assert, carry out or defend a legal claim or to protect rights of another natural or legal person or for reasons in the important public interest of the Union or a Member State.
Where the restrictions on processing has been imposed under the above requirements you will be notified by us before the restriction is removed.
You can require us to immediately erase your personal data if one of the following reasons applies:
(1) Your personal data is no longer necessary for the purposes for which it was collected or was processed in another way.
(2) You withdraw your consent on which, under Art. 6 para.1 (a) or Art. 9 para.2(a) DSGVO the processing is approved and there is no other legal basis for the processing.
(3) Pursuant to Art. 21 para.1 DSGVO you lodge an objection against the processing and there are no justified reasons having priority for the processing or you lodge an objection under Art. 21 para. 2 DSGVO against the processing.
(4) Your personal data was wrongfully processed.
(5) The erasure of your personal data is to fulfil a legal obligation of Union law or the law of a Member State to which the responsible controller is subject.
(6) Your personal data was collected relating to services offered by information societies pursuant to Art. 8 para. 1 DSGVO.
If you have asserted a right for rectification, erasure or restrictions of the processing, you have the right to be informed about the recipient to whom your personal data was disclosed.
You have the right to receive the personal data which you have supplied to us in a structured, normal and machine-readable format. In addition, you have the right to pass this data to another responsible person if
(1) the processing is based on consent given in accordance with Art. 6 para. 1 (a) DSGVO or Art. 9 para. 2 (a) DSGVO or in a contract pursuant to Art. 6 para. 1(b) DSGVO and
(2) the processing is made with help of an automated process.
In exercising these rights, you have further the right to have your personal data transferred directly from us to another responsible person provided this is technically possible. Liberties and rights of other persons are not to be infringed by this.
You may object to the presentation of data collection and storage set out in the data protection declaration. You may also at any time, without giving any reasons, withdraw your consent for our future data collection and usage.
Regardless of other administrative or legal remedies you have the right to appeal to a regulatory body, in particular in the Member State of your residence, your working place or the place of the alleged infringement if you are of the opinion that the processing of your data is in breach of the DSGVO.
Your trust and your rights are important for us. Therefore, we are willing to account to you at any time about the processing of your personal data.
Unless otherwise stated, Namics (Deutschland) GmbH, Hedderichstraße 108-110, 60596 Frankfurt am Main is responsible for the processing of personal data on our website. Namics (Deutschland) GmbH is a subsidiary of Namics AG (Unterstrasse 12, CH-9000 St. Gallen). Here you can find the other locations.
If you have questions which are not answered in this data protection declaration or if you want to exercise your legal rights, please contact our data protection officer for the whole Group Dr. Franziska Pertek.